Exhibiting Rates

Exhibiting information

What you need to know...

On behalf of Landor LINKS and our partners, we’d like to thank you for exhibiting at Active City, taking place at the York Barbican on 2nd and 3rd July.

To ensure that important communications regarding Active City York are not inadvertently filtered into your junk folder, please add conferences@landor.co.uk to your safe senders list.

By doing so, you’ll ensure that all relevant updates and information about the event reach your inbox without being missed.

Kindly take a moment to review the following essential details concerning your involvement in the event:

Important Deadlines

Company Profile

If you have not yet supplied a company logo (.eps file) and a 150-word profile text, please send these to Landor Conferences no later than Friday 30th May 2025.

The information will be used on the Active City York Exhibiton page.

Important: Registration required for Active City York

All guests attending Active City York are required to register via Eventbrite, as requested by the venue for security reasons.

It is essential that your ticket is scanned upon arrival on both days of the conference in order to gain entry.

Your bespoke registration link has previously been provided by Landor Conferences.

If you have not yet registered or cannot locate your link, please contact us as soon as possible.

Please note: No ticket means no access to the conference.

Stand Details & Exhibitor Set-Up Information

The floorplan can be viewed here.

Venue & Postal Address
Active City York
York Barbican
Paragon Street
York
YO10 4AH

When sending items to the venue, please ensure your company name is clearly marked on each item to assist with identification.
All items being delivered in advance of the event should be sent no earlier than Tuesday 1st July.
Please also ensure the name and date of the exhibition are clearly stated on all consignments.

Please note: York Barbican and Landor LINKS cannot take responsibility for any misplaced consignments.

Setup Time

The exhibition will be held in the Exhibition Hall.

Exhibitors may begin setting up their stands during the following times:

Tuesday 1st July, between 14:30 and 16:30 (please note: no entry after 16:30)
Wednesday 2nd July, between 07:30 and 08:30 (morning of the event)

We strongly recommend setting up the day before the conference.

The exhibition will open to attendees at:

09:00 on Day One
09:00 on Day Two

All extension leads and any other electrical equipment brought to the venue must be PAT tested, with a visible PAT label for health and safety inspections. All cables must also be securely taped down.

Loading / Unloading

Exhibitors must use the Stage Door at the rear entrance of the venue.

Loading Bay Address:
Kent Street
York
YO10 4AH

The loading bay leads directly into the Exhibition Hall for ease.

Guests who will be exhibiting at the stands will be permitted to use the stage door when entering the building during the conference. This is to ensure they are ready when registration opens.

Please note: this access is only for those exhibiting at the stands.

Anyone attending as a delegate only will need to use the main front entrance.

Screen Hire Charges

Should you require a screen for your stand, the hire charges are as follows:

55" screen: £400 + VAT

Screens are hired on a first-come, first served basis and must be ordered no later than Tuesday 24th June.

Vehicle Parking

Q-Park Barbican is located opposite the stage door entrance on Kent Street.

Further details can be found here.

Post Event

The venue is unable to store items post event. Please ensure all items are off site by 17:30 on the final day of the conference.

If you have any further questions or require additional assistance, please do not hesitate to contact our team at conferences@landor.co.uk.

Important Contacts

For any enquiries or assistance regarding technical aspects of the event, please reach out to the following:

Logistical queries: Mark Luker at conferences@landor.co.uk
Sales queries: Daniel Simpson at daniel.simpson@landor.co.uk

We look forward to welcoming you to Active City York and are excited about your contribution to the event’s success.

2x2m Stand

2m x 2m table top exhibition area supplied with a table, chairs, power supply and wi-fi;
2 delegate places with full access to all seminars and sessions;
Organisation profile on the event website - logo and 100 words.

Notes

3x2m Stand

3m x 2m table top exhibition area supplied with a table, chairs, power supply and wi-fi;
3 delegate places with full access to all seminars and sessions;
Organisation profile on the event website - logo and 100 words.

Notes